Article I- Purpose
Section 1- Purpose
To enjoy and promote the hobby of homebrewing.
Section 2- Goals
To engage in enjoyable social activities focused on homebrewing as a common
foundation. To learn more about beer, beer tasting, beer judging and brewing
techniques, based on sharing knowledge and experience. To promote the hobby and
enjoyment of homebrewing. To promote the responsible use of alcoholic
Article II- Membership
Section 1- Eligibility
All persons who may legally drink alcohol in NC are eligible to join.
Section 2- Acceptance
All eligible persons who maintain their annual dues will be accepted.
Section 3- Memberships
A- Regular Members
Open to all persons as provided in Sections 1 and 2 of Article II.
Dues for regular members are as outlined in Section 1 of Article VII.
B- Associate Members
Open to all persons who are full or equivalent members of other homebrew clubs
as approved by the executive committee. All approved clubs should provide
similar benefits for Carboy members. Associate members may not become club
officers or vote on club matters. Associate members may not represent Carboy in
any matters. Dues for associate members are as outlined in Section 1 of Article
Open to one family member of a regular member as provided in Section 1 of
Article II. Complimentary members have all club benefits but may only vote in
the absence of the regular member. Dues for complimentary members are included
in the regular member dues.
Section 4- Guests
Members are encouraged to bring guests to club meetings and other events. Guests
should be recognized by other members and encouraged to join our club.
Section 5- Membership Year
The membership year shall be the same as the fiscal year and shall run from July
1-June 30 each year.
Section 6- Non-Discrimination
Club membership shall not be denied to any person on the basis of race, sex,
color, creed, or national origin.
Section 7-Hold Harmless Agreement
Participation in this club is entirely voluntary. Participation in club
activities involves the consumption of alcoholic beverages and it may affect
your perception and reactions. By joining Carboy, you as a member accept full
responsibility for your conduct, behavior, and actions. Participation includes
any invited guests that accompany you on any club activity, wherever they may
be held. All regular members will be required to sign a liability disclaimer.
Section 8- Rights and Liability of members
All regular members as defined in Article II Section 3 shall have the right to
vote on club decisions. All other types of members shall not have the right to
vote. The members of the club shall not be responsible for the debts of the
club except as approved by the executive committee and by the membership. No
member shall receive compensation for services rendered to the club. Club
members may be reimbursed for reasonable expenses incurred on behalf of the
club if approved by the club, the executive committee, or if included in the
annual budget. The Treasurer may approve other reimbursements up to $100.00
with sufficient documentation.
Section 9- Upgrading of Memberships
Associate and complimentary members may change to regular members by paying the
difference in annual dues for that fiscal year.
Section 10- Revocation of Membership
Membership may be revoked by a unanimous decision by the executive committee or
a majority vote by all regular members.
Article III- Voting
Section 1- Eligibility
All regular members current on their annual dues may vote.
Section 2- Voting
The executive committee shall decide when and the kinds of issues and topics
that should be voted on by the membership. Any member may request that the
executive committee bring an issue to the full membership for a vote. The vote
may be taken at that meeting or referred to the appropriate committee for
further study. All items referred to a committee should be reported online and
a vote taken at the next scheduled meeting.
Section 3- Quorum
A quorum shall consist of at least two elected officers and one-fourth of the
regular members or 15 regular members whichever is less. No official business
of the club shall be conducted unless a quorum exists.
Section 4- Election Dates
Elections shall be held annually in June with new executive committee members to
take office in July.
Section 5- Nominations
Nominations shall be made by an appointed nominating committee. Additional
nominations to the proposed slate of officers may be made by any regular
Section 6-Voting Method
Voting is by controlled ballot. This means a ballot will be available to all
regular members with one ballot per membership.
Article IV- Officers
Section 1- Executive Committee
The executive committee shall consist of the following officers who are elected
according to Article III.
Vice-President for Education
Vice-President for Social Activities
Section 2- Executive Committee Duties
President - This member will secure a meeting location, conduct all monthly
meetings and set the agenda for each meeting. Meetings other than the regular
monthly meetings may be conducted by the chairman of the responsible committee.
The President will appoint all committee chairman for all functioning
Vice-President for Education - This member shall plan events for the membership
that are educational. These events may be done at regular monthly meetings or
at special meetings that are announced in the newsletter. These events may be
seminars, brew-ins, trips to breweries/brewpubs or other events as created by
the Vice-President. This member shall maintain or appoint a committee member to
maintain the club library.
Vice-President for Social Activities - This member shall assist with all monthly
meetings with the sharing of member beers. This member will chair or delegate a
chair for all committees that plan and conduct other social events. Social
activities for the membership will be announced online to allow sufficient time
for member involvement.
Treasurer - This member shall receive all funds for the club and direct the
dispersal of funds to cover all expenses. This member shall consult with the
President and Finance Director liaison to propose the annual projected budget
prior to each fiscal year. The Treasurer shall maintain the membership and bill
new members as they join the club. A quarterly balance sheet shall be published
online along with the progressing budget.
Communications Director - This member will publish the monthly Carboy newsletter
and assist with all online activities. The Carboy calendar will be maintained
and published monthly so that all activities of the club can be enjoyed by
members. This director will provide, with assistance, all communications for
members and other homebrewing organizations.
Section 4- Appointed Officers
Appointed officers shall consist of the following officers who are appointed by
the executive committee, not elected, and serve at the pleasure of the
executive committee and the membership. A member of the executive committee may
also serve as an appointed officer.
Director of Information Technology
Section 5- Appointed Officer Duties
Director of Information Technology – This member (or members) maintains the
website and online archives for the organization and assists the Communications
Director and Treasure as needed to fulfill their reporting duties. The Director
of Information Technology will serve until they are removed or resign.
Finance Directors – These members will pay all bills promptly when instructed by
the Treasurer and deposit all monies in a timely fashion. They will maintain a
list and location of all organization assets and provide the Treasurer reports
as requested. The Finance Directors will decide who will be the main liaison
for the Treasurer and the other Finance Directors will act as backup. In no
case shall there be less than two Finance Directors. Finance Directors must
have been regular members for at least 5 years and have served on the executive
committee for at least 2 years.
These Finance Directors will serve until they are removed or resign.
Section 6- Officer Removal
Any member of the executive committee may be removed by a majority vote of the
regular members. Such a vote must be recommended by the executive committee and
voted on only after a notification is published online. Appointed officers may
be removed by a unanimous vote of the executive committee, or by a majority
vote of the regular members. If an elected officer is removed, the executive
committee shall appoint a member to serve out the remaining term. If an
appointed officer is removed, the executive committee shall appoint a
Section 7- Officer Resignation
If an officer resigns from the executive committee, the executive committee
shall appoint a member to serve out the remaining term. If an appointed officer
resigns, the executive committee shall appoint a replacement.
Section 8- Officer Dues
As a reward for service to Carboy, dues will be waived for the calendar year in
which the officer serves. If the officer is removed or resigns, dues will be
due for the remainder of the calendar year as outlined in Section 1 of Article
V1 and Section 1 of Article VII.
Article V- Nonprofit Organization
Carboy, Inc. is a nonprofit organization registered with the State of North
Carolina. However, this does not give us a tax exemption under the Internal
Revenue Service codes. Carboy may apply for and receive this status at a later
Article VI- Calendar Year
Section 1- Calendar
Dues are paid annually from July 1-June 30. Dues for both regular members and
associate members shall be paid prior to July 1 each fiscal year. Regular
members who join after one-half of the calendar year shall pay two-thirds of
the annual dues unless approved otherwise by the executive committee.
Article VII- Dues
Section 1- Calendar
Dues are to be paid annually by July 1. Dues are $15 for regular members and $10
for associate members unless set otherwise by the executive committee and
approved by the membership. Dues must be paid for the full fiscal year except
as provided in Article VI. The dues for a single regular member includes that
member and one other family member who is of legal drinking age and sharing the
Section 2- Form
Dues will be collected and membership recorded by the Treasurer.
Section 3- Reporting
The Treasurer shall report the financial status of the club quarterly and this
report will be published online.
Article VII- Meetings
Section 1- Meeting of Members
Members shall meet at least monthly unless otherwise proposed by the executive
Section 2- Meeting Procedures
Roberts "Rules of Order" shall generally govern all meetings of the club.
Section 3- Executive Committee
The executive committee shall meet quarterly to provide direction and long-range
planning for the club. The executive committee shall meet at the beginning of
each year to develop a set of goals for the next year and publish these goals
online. The executive committee should meet as often as needed to provide the
members with an excellent program.
Article IX- Committees
Section 1- Definitions
Committees for Education, Social Activities, Finance, Communications, and
Competitions shall be standing committees. The President shall appoint a
chairman for the Competitions committee. Other standing committees may be
chaired by officers on the executive committee or a chairman may be selected by
Section 2- Special Projects
The President shall appoint committee chairman for other events as the need
arises. A Nominating Committee shall be established each year to propose to the
club a slate of officers for the next year. Other committees may include any
special events that the club proposes.
Section 3- Committee Members
In order to involve as many members as possible in the operation of the club,
each committee chairman of a standing committee shall appoint 1 or more members
to assist with their assigned club duties. Committees should meet at least
twice each year to fulfill these duties.
Article X- By-Law Changes
The by-laws shall be accepted at the time of adoption by a two- thirds vote of
regular members after it is published online.
Section 2- Procedures for Change
Any member may petition for a change to the By-Laws. When changes are proposed,
the changes must be presented in writing and introduced at a regular monthly
meeting. The proposed changes shall be published online and voted on at the
next monthly meeting. A majority vote of all regular members is required in
order to make the By-Law change.